Local rules

Local rules
1 Name
The name of the local association is ‘The University of Leeds Local Association of the University and College Union’, subsequently referred to as ‘the LA’.
2 Constitution
The LA is constituted in accordance with the current rules of the University and College Union (UCU).
3 Aims and objects
The aims and objects of the LA are the same as those of UCU, set out in national rule 2, except that they exclude the political objects of UCU referred to in national rule 2.6. The LA may discuss UCU’s political objects and may act to further these provided that no funds of the LA are spent on those political objects. All actions taken by the LA shall be consistent with the national rules of UCU.
4 Membership
4.1 Members of the LA shall be those assigned to the LA in accordance with national Rule 12. Normally, this will include all UCU members for whom University of Leeds is their principal qualifying employment. Eligibility for membership will extend to those eligible for membership of the UCU by virtue of a connection with University of Leeds.
4.2 In accordance with national Rule 12.2, members who are employed at University of Leeds but who have been assigned to a different LA may attend and vote at meetings. They shall be entitled to stand for office and vote in national and regional elections only in their designated branch/LA/central group. ‘National elections’ includes all elections for general secretary, officers, trustees, NEC representatives and congress delegates. ‘Regional elections’ includes all elections for regional positions.
4.3 Retired members whose last employment was in University of Leeds may choose to be members of the LA or of a central group.
5 Subscriptions
5.1 Each member of the LA will pay, in accordance with procedures determined by the NEC, a subscription to the funds of UCU consisting of the current national subscription as determined by the NEC, and any current local subscription agreed by the LA.
5.2 The local subscription will be approved by a decision of the annual general meeting and published to all members.
6 Use of funds
6.1 All expenditure by the LA must further the objects of the LA. The finances of the LA shall be conducted in accordance with arrangements determined by the National Executive Committee, which shall include an audit and report prepared in accordance with instructions issued by the honorary treasurer.
6.2 No funds of the LA will be used for affiliation to a political party, or for the furtherance of the Union’s political objects.
6.3 The Auditor has the duty to audit the accounts of the Local Association. The Auditor shall be elected at the Annual General Meeting from members of the Local Association. If no member is duly elected, the Committee shall appoint to the office. No member may concurrently hold the posts of Officer or Committee member of the Local Association and of Auditor.
6.4 The funds of the LA will be used for:
6.4.1 Costs incurred in the proper conduct of the business of the LA, as agreed by the Committee.
6.4.2 Payment of the expenses of any members duly appointed by the LA to represent it.
6.4.3 Payment of the expenses of any members attending UCU training or development events if not otherwise met.
6.4.4 Payment of other such expenses requires the sanction of the Committee.
6.4.5 Donations to charities or other bodies whose objects are consistent with those of the LA. Donations greater than £100 must be approved by a general meeting of the LA; donations below this amount may be approved by the committee.
Note: Under trade union legislation, any expenditure on political objects must be made from a designated political fund, which is established and continued by a vote of the membership every ten years. This fund, set up in accordance with UCU rules 30 and 36, is one per cent of membership subscriptions and members may opt out of paying it. (Northern Ireland members opt ‘in’.) All expenditure on political objects must be made nationally out of this designated political fund; expenditure on political objects cannot be made out of local funds.
7 Committee
7.1 There will be a Committee responsible for conducting the day-to-day business of the LA.
7.2 If presented with a written request signed by half of the members of the committee, the President, or authorised deputy, must call a meeting of the Committee to take place not later than 5 working days following the day on which that written request is received.
7.3 The Committee consists of the Officers, elected members, coopted members, and any members of the LA who are members of the National Executive Committee.
7.4 The officers are listed in rule 8.
7.5 There are fourteen elected members and the Committee may coopt no more than four coopted members who will serve to the end of the term of office of other Committee members. All members of the Committee have votes.
7.6 The Committee is responsible for the general administration of the Local Association and for the execution of its policy, between General Meetings it may decide matters of policy (ref rule on policy below). It meets as necessary – usually every alternate week during the periods when undergraduates are in residence. The quorum shall be 8 members.
7.7 The General Meeting or the Committee may delegate powers to execute policy decisions to sub-groups as in rule 9 below or to such ad hoc groups as are deemed necessary by the General Meeting for the efficient running of the LA. The power to make policy cannot be delegated. Correspondence in the name of the LA should be signed by the President or authorised deputy.
7.8 The committee shall establish (from amongst its own members) a negotiating committee to conduct negotiations. The negotiating committee will normally comprise the President, Vice-President, Honorary Secretary and one other, supplemented and augmented as necessary.
7.9 The negotiating committee is the only body empowered to conduct negotiations with the institution. The negotiating committee shall attend meetings of the Joint Committee of the University and the UCU (JCUU). The Committee shall consider who to be put forward from the membership to Chair the JCUU in years when it is the prerogative of the LA.
7.10 Where regional or national ratification procedures exist, draft agreements must be submitted to these procedures before approval.
8 Officers of the LA
8.1 Members will be elected to the following officer roles within the LA:

The President
The Vice-President
The Treasurer
The Honorary Secretary
Recruitment and Membership Secretary
Equality Secretary
Campaigns Secretary and
Health & Safety Secretary.

These positions will be declared elected at the annual general meeting or by subsequent ballot from members of the LA in accordance with Rule 15.3.”

The immediate past president shall also be an officer of the LA. The office of Past President shall be filled automatically following election of a new President.

8.2 President
The President will chair all general meetings and all committee meetings of the LA and perform such other duties as are laid upon the President by any rule or are decided by the Committee. In the absence of the President these duties will be performed by the Vice-President or the immediate Past President in that order, failing that another Officer as the Committee or general meeting decides. In accordance with normal practice, the President may, between meetings of the Committee, take any action on behalf of the Committee which is both urgent and necessary. Such chair’s action must be reported for approval to the next Committee meeting.
 The President will ensure that a local paid administrator/organiser is appointed (where funds allow).
The President shall be responsible for the dispersal of funds provided by the university to facilitate time off for trade union duties. The President shall, in consultation with the Officers, and in accordance with financial regulations, arrange for the timely disbursement of these funds and such dispersals shall be reported to committee at the first opportunity.
8.3 Vice-President
The Vice-President will assist the President in the day to day running of the LA and perform such other duties as are laid upon the Vice-President by any rule or are decided by the Committee.
8.4 Honorary Secretary
The duties of the Honorary Secretary are to call general and committee meetings of the LA; to ensure that minutes of those meetings are kept; to organise membership circulations as the President or Committee deems necessary; to arrange notification of local election and ballot results to all members; to liaise with regional and national officers; and to perform such other duties as are laid on the Honorary Secretary by any rule or are decided by the committee. The Honorary Secretary will provide liaison with the University on behalf of the negotiating committee. In the absence of the Honorary Secretary, the Honorary Secretary’s duties will be performed by another Officer as the Committee decides.
8.5 Treasurer
The Treasurer will have custody of the funds of the LA and authority to make payments from them in accordance with the rules as the need arises. The Treasurer’s duties will be to keep the books of the LA; to present the accounts of the LA for auditing as necessary; to present these audited accounts to the Annual General Meeting of the LA, to publish them to all members of the LA, and to submit a copy forthwith to the Honorary Treasurer of UCU. In the absence of the Treasurer, the Treasurer’s duties will be performed by another Officer as the committee decides.
8.6 Equality officer
The Equality officer will:
8.6.1 have knowledge of and commitment to relevant issues, and be willing to undertake training according to the needs of UCU, monitor the implementation of equality policies within the institution, and, where appropriate, encourage and support local negotiations on equality matters
8.6.2 with the local administrator, manage and monitor the volume and nature of personal to ensure that the LA has appropriate mechanisms in place for handling cases
8.6.3 where appropriate, provide information, encouragement and support to members about equality issues
8.6.4 ensure that UCU’s national annual meetings, and any other relevant events and opportunities for women, black members, lesbian, gay, bisexual and transgender members and disabled members are publicised locally, that members from all groups are encouraged to participate, and that the LA maximises the opportunities for recruitment and organisation amongst all groups
8.6.5 where appropriate, provide liaison between the LA and UCU’s equality structures
In the absence of the equality officer, these duties will be performed by another officer or officers as the committee decides.
8.7 Health & Safety Officer
The Health & Safety officer will
8.7.1 Act as a recognised Safety Representative of the LA and will attend the formal University Health and Safety Committee.
8.7.2 Appoint, from membership of the LA, a number of University level safety reps as may be agreed from time to time with the University.
8.7.3 where appropriate, provide liaison between the LA and UCU’s health & safety structures and to foster fraternal links with the other campus unions on health & safety matters
In the absence of the Health and Safety officer, these and other duties will be performed by another officer or officers as the committee decides.
8.8 Other officers’ duties
Additional duties and duties of other officers are outlined in Guidelines in Appendix 2
8.9 Casual vacancies
If there is a vacancy, the Committee is empowered to fill the vacancy, either from members of the Committee itself or from the general membership of the LA, subject to approval by a quorate general meeting. Officers so appointed will retire at the same time as if they had been duly declared elected at the last annual general meeting.
9 Sub Groups Of The Local Association
9.1 The Committee may recommend to a General Meeting the establishment of sub-groups of members. There shall normally be Sub Groups that mirror the national UCU Standing Committee equality structures and any employment specialist interest groups as it deems necessary for the effective representation of particular special interests. (For example these will include academic-related staff; fixed-term, hourly-paid and part-time staff, disabled members, black members, lesbian, gay, bisexual and transgender members, and women members.) Such groups should meet as required and prior to the relevant national meetings.
9.2 Members in these groups may meet as they deem necessary. Notice for such meetings must be communicated in writing or by e-mail to all appropriate members at least one week in advance.
9.3 Groups may organise using such electronic means as are approved by the Committee
9.4 A report of each meeting of a sub-group should be made to the local Committee and each group shall also make a report on its activities to the AGM. The Committee may refer matters of general interest to any General Meeting.
9.5 Sub-groups may submit motions and matters for consideration to General Meetings in accordance with procedures in 15.2.4 below. They do not have the power to determine matters of policy.
9.6 Meetings of groups shall normally be confined to members of that group with the exception of the President, the Vice-President or their representative who shall be entitled to attend.
9.7 The General Meeting shall have the power to propose the establishment of new Sub-Groups independently of Committee or to dissolve sub-groups by virtue of a motion supported by two thirds of those members present and voting, hereafter termed a two thirds majority, at a quorate general meeting. The latter shall not apply to the Equality groups unless determined by rule changes at national level.
10 Elections of ordinary members of the committee and officers
10.1 Returning officer & Scrutineers
There shall be appointed a Returning Officer for elections and two Scrutineers who shall be members of the LA but neither candidates for any office in the LA nor members of the Committee.
10.2 Nominations

All nominations shall be received in writing by the local administrator no less than 24 hours before the AGM. Nominations must be accompanied by the written consent of the nominee and supported by the identifiable signatures of two members of the LA.
If there have been insufficient nominations to fill all committee places before the meeting further nominations to fill remaining vacancies may be proposed from the floor of the Annual General Meeting.
Nominations for Officers and Committee for the ensuing year may be made by any members of the Local Association.

10.3 Eligibility to stand for election
The Committee and Officers are elected annually and all members of the retiring Committee are eligible for re-election. Retiring officers are eligible for re-election except that the President and Vice-President may hold office for not more than two successive years in any one capacity, unless in exceptional circumstances and with the approval of a quorate general meeting. The committee and officers shall hold office with effect from the 1st August following the AGM to the following 31st of July.
A member may not be declared elected to more than one officer or ordinary position of committee membership.
After presentation of the full list of nominations at the Annual General Meeting the election is declared of those candidates who are unopposed. If the number of candidates to be ordinary members of Committee does not exceed the number of vacancies, those candidates will be declared elected. All contested elections are decided by a ballot of all the members of the LA.
10.4 If required, a ballot for Officer and Committee posts will be held in accordance with rules 10.5-10.7.
10.5 Candidates in a contested election are invited to submit a statement of not more than 250 words plus short biographical information to be sent to all members with the ballot papers. At least fourteen days elapse between issue of ballot papers and the due date for return and counting. The Returning officer is assisted by the scrutineers appointed by the Annual General Meeting. In the event of two candidates receiving equal numbers of votes the successful candidate shall be decided by the scrutineers by the drawing of lots. The result of the ballot, which shall be decided by the “first past the post” principle, including the number of voting papers issued, the number of papers returned, and the voting figures, is reported to the Committee, recorded in its minutes and notified to members as appropriate.
10.6 When officer and committee ballots are conducted over the same time period, they will be counted in the following order: officer and other positions set out in rule 8.1, in the order in which they are set out in that rule, followed by ordinary committee members. If a person is a candidate in two or more elections over the same time period for positions that cannot be held concurrently, after the successful election of that candidate to a position, votes for that candidate will be disregarded in subsequent elections.
10.7 The result will be notified in writing by the Returning Officer to the Honorary Secretary and as soon as practicable by the Honorary Secretary to the members of the LA and to the General Secretary of UCU.
11 Conduct of other ballots
11.1 Unless decided otherwise by the NEC all ballots will be conducted in accordance with this rule, other than industrial action ballots, which will be conducted in accordance with national rules.
11.2 Other ballots
11.2.1 Ballots for Congress representatives and for the potential removal from Office of an Office holder shall be conducted rule 11.2.3
11.2.2 When it is decided by a quorate General Meeting of the LA or by the Committee to hold a ballot on any particular matter the ballot paper should be accompanied by a statement of the case on each side of the issue. The ballot question should be formulated by the Committee, in consultation with the proposer if it arises from a resolution put to a General Meeting, if possible in a form requiring a YES or NO answer.
11.2.3 Each member is entitled to receive a ballot paper bearing a clear statement of the matter to be decided, the date for return and counting, and the address to which the paper should be returned. At least fourteen days elapse between the issue of ballot papers and the date for return and counting. The Returning Officer assisted by the scrutineers appointed by the Annual General Meeting are responsible for the conduct of the ballot. The result of the ballot including the number of voting papers issued, the number of papers returned, and the voting figures, is reported to the Committee, recorded in its minutes and notified to members as appropriate.
12 Election of Congress and regional committee representatives
Congress representatives will be elected annually from members of the LA at the first general meeting of the academic year. Any ballot that is necessary will be conducted in accordance with Rule 11. Where an elected representative is unable to attend a particular Congress, a substitute may be elected by a general meeting. If the period of notice is less than 1 month prior to a meeting of Congress, a substitute may be elected by the Committee. Names of the representatives will be notified to the general secretary in accordance with published procedures.
Regional Committee representatives shall be elected by and from the membership of the Committee. The President, Vice-President, Honorary Secretary and any member who is a member of the National Executive Committee shall automatically be representatives of the LA at the Regional Committee.
13 Removal from office
13.1 Any member of the Committee can be removed from the Committee and from office by a simple majority of the votes cast in a ballot of all members of the Local Association, held on the instructions of a General Meeting convened in the same way as any other General Meeting and providing the total number of votes cast exceeds in the ballot five times the quorum of a general meeting. The person(s), against whom such action is proposed, are entitled to due notice and a full opportunity to answer any charges made against them. The procedures for the ballot are as described in Rule 11.
14 Departmental Reps
Departmental reps may be appointed in accordance with guidance in appendix 2
15 Meetings of the local association
There will be at least three general meetings of the LA each year, one of which one will be designated as the annual general meeting. The regional official shall receive notice and minutes of all LA meetings and may choose to attend. The general secretary or nominee may attend all LA meetings.
15.1 The General Meeting
15.1.2 The General Meeting is the policy making body of the LA subject to the obligation not to depart from national UCU policy. Between General Meetings it delegates this power, subject to the same obligation, to the Committee.
15.1.3 General Meetings may offer advice to the representatives of the association attending National Congress but shall not commit their votes in advance of the Congress debate.
15.1.4 The quorum for all General Meetings shall be 30 members.
15.2 The Calling and Notification of the General Meeting
15.2.1 The Committee shall call at least two ordinary General Meetings per academic year, one between 1 October and 15 December and one between 15 January and 30 March, to consider matters of interest to members.
15.2.2 Dates of these General Meetings shall normally be notified to the membership before the beginning of each semester.
15.2.3 If not provided for under 15.2.1
i) an ordinary General Meeting shall if at all possible be called before UCU congress to consider possible resolutions, to prioritise adopted resolutions and to consider other matters on the agenda,
(ii) if agreed by the Committee, a further ordinary General Meeting shall be called to consider the business of Congress, and to prioritise possible amendments to Congress motions and/or to consider any emergency motions to Congress.
15.2.4 All members and sub-groups have the right to place items or motions on the Agenda of General Meetings, including draft motions for consideration at national UCU Congress. They shall inform the Honorary Secretary or the local administrator by e-mail. Members shall be given at least 14 days notice to submit motions.
15.2.5 The Agenda for all General Meetings shall be agreed by the Committee and distributed to the membership at least SEVEN days before the general meeting with the wording of motions.
15.2.6 An extraordinary general meeting of the LA will be held either at the request of the committee, or following receipt by the Honorary Secretary of a requisition signed by at least the number of members equivalent to a quorum. Such a requisition will specify the topic or topics to be discussed. The meeting shall be held between fourteen and twenty-one days after the receipt of the notice of requisition. Members will be notified of the call within three working days and be invited to submit motions on the stated subjects(s). This notice period will not be less than seven days. The agenda of the meeting are sent out at least seven days before the meeting.
15.2.7 An Emergency General Meeting of the Local Association may be called at any time provided that notification of such a meeting, signed by the President or at least one-third of the Committee, and the topic or topics to be discussed shall be delivered to the Honorary Secretary at least SEVEN days before the date on which such a meeting is to be held. At least FIVE days notice of this meeting shall be given to members.
15.3 Annual General Meeting
15.3.1 The Annual General Meeting (AGM) shall be held between 1st and 31st of May. The procedure for notification and preparation of the Agenda shall be the same as for ordinary General Meetings.
15.3.2 The required business of the AGM is to deal with the election of the Officers and Committee, to receive a financial report, to fix the amount of the Local Association subscription for the following year, and to consider constitutional and other matters.
15.3.3 The Annual General Meeting also elects the auditor, the Returning Officer and nominates two members as scrutineers (see Rule 11.2.3).
15.3.4 The conduct of the meeting shall otherwise be in accordance with the standing orders for Ordinary General Meetings.
15.4 Meetings To Transact Formal Business
15.4.1 Should any General Meeting be unable to complete items of formal business required by national or local rules, or resulting from trade union legislation, or from membership of the TUC, because the meeting was not quorate, a notice will be circulated, as under Rule 15.2 to members advising them of a further meeting to take place no later than fourteen days from the inquorate meeting. The agenda of the further meeting shall be restricted to this incomplete formal business and the quorum shall be five members.
For this purpose, formal business is defined as (i) the adoption of audited Local Association accounts; (ii) the determination of the Local Association budget including the setting of the local subscription; (iii) confirmation of any financial or membership data required by the Association in order to comply with its Rules, or to make returns to the Certification Officer or any other body designated by legislation, or to the Trade Union Congress; (iv) determination in local rules of the manner in which the Local Association’s funds will be held; (v) the appointment of Local Association officers and auditors.
16 Motions
16.1 A resolution of a general meeting is a motion that has been approved while that meeting was quorate by a simple majority of members present and voting except as provided elsewhere in these rules.
16.2 Any draft motion (other than an emergency motion) including draft motions that may be submitted by the LA to the Congress of the UCU, or to the national HE Committee or to the regional committee will be circulated to all members of the LA and approved by a quorate general meeting of the LA. Amendments, which may not introduce new subject matters to motions nor substantially change the meaning of a motion, may be taken at the discretion of the chair.
16.3 Emergency motions to congress must be submitted in accordance with the standing orders of congress. Other emergency motions and AOB will be accepted by the chair if he/she determines that the proposed items are urgent, could not have been submitted in accordance with standing orders and can fairly be considered without any detriment to the membership at large. Motions, which propose items of expenditure or business relating to Sub-groups described in rule 9.7 or motions explicitly relating to the conduct of Office holders of the LA, may not be moved in this way.
16.4 If a proposer and or a seconder of a motion is not found and/or a motion falls, the motion may not be reintroduced in the same session.
17 Motions to national meetings and committees
All motions to national equality bodies, and national meetings and specialist committees of the special employment interest groups shall be submitted in accordance with national rules and standing orders and should be approved by a properly convened meeting of members of the relevant special interest group, for which the quorum will be 10, or by a quorate general meeting, or by the committee.

18 Minutes
Minutes are kept of all Committee meetings and General Meetings and meetings of the JCUU. Copies of minutes, once confirmed, will be made available for reference by any member via the local website.
19 Complaints
19.1 Any member of the University and College Union who has evidence that any member of the Local Association has committed any of the offences covered by the national Rules may make a complaint against that member by submitting that evidence to the President of the Local Association. The President is then required to consult with the other officers and regional official in confidence and with them to consider in the light of the evidence submitted and any further evidence which may be available to them, so that they may report to the member who made the complaint within two months of the President receiving the complaint whether they believe the complaint likely to be substantiated. If so, the President will forward the documentation to the General Secretary of the University and College Union in accordance with the national rules. If the President of the Local Association is a party to the complaint, the immediate Past President should act as a substitute.
19.2 Any member of the Local Association who wishes to make a complaint that action contrary to the rules of the University and College Union or to the rules of the Local Association has been taken by the UCU or the Local Association or any officer or official may submit details of the complaint to the General Secretary (or as given otherwise in national rules) for consideration by the National Executive Committee.
20 Validation
No act done in good faith under these rules by the committee, an officer or any other person or body will be invalidated only by reason of the subsequent discovery of a defect in, or the expiry of, their appointment.
21 Rules
No rule or rules of the LA will at any time be in conflict with a rule or rules of the UCU currently in force. Changes in the rules of the UCU will, where applicable, automatically constitute changes in these rules of the LA.
22 Amendment of rules
These rules of the LA may be amended by resolution of any quorate general meeting of the LA. Proposed amendments to these rules must be handed in writing to the secretary by the end of the day that is fourteen days before the day of the general meeting at which they are to be considered. The secretary will take all reasonable steps to ensure that these proposed amendments are received by members not later than the day that is 10 days before the day on which the meeting is to be held at which they are to be considered. Amendments to these rules require the support of at least two thirds of the members present and voting at the general meeting at which they are considered, an abstention not being regarded as a vote for this purpose.
Alternatively these rules of the LA may be amended by membership ballot and, in that case, the support of at least two-thirds of those members casting a valid vote in that ballot would be required. Either the committee or a quorate general meeting may decide to hold such a membership ballot.
All rules of the LA and amendments to these rules will be subject to approval by the national executive committee of the UCU.
23 Communications
Ballots conducted under rules 10 or 11 are conducted by postal ballot and this process will not be conducted by email. Unless specifically determined by the LA, all other communications may be by email.

Date these local rules approved ……………………………………
Appendix 1
Standing orders for the conduct of business at local general meetings
The arrangements for the quorum, calling of meetings and circulation of motions to meetings are as given in the rules of the LA.
1 Business of the meeting
In advance of the general meeting, the committee will determine the agenda and prepare recommendations as to the order in which the business is to be conducted. The committee will also decide on the duration of the meeting. The competent business of the general meeting will be the matters stated in the agenda circulated to members in accordance with the local rules.
2 Chairing
The chairing of the meeting is given in rule 8.2. If there are no officers present, the meeting will elect a chair.
3 Conduct of meetings
The conduct of meetings will be the responsibility of the chair. The chair will have power to lay down time limits for the discussion of items on the agenda. The chair will rule on any question under the standing orders, or on points of order or information. A challenge to a ruling by the chair must be moved, formally seconded, there should be one speech in favour of the ruling, and then the challenge should be put to the vote without further debate. In a vote, such a challenge will require the support of two-thirds of the members present and voting at the meeting, an abstention not being regarded as a vote for this purpose.
4 Minutes
Minutes will be kept of all general meetings. The minutes of the previous meeting having already been circulated, the chair will call for any questions regarding their accuracy. When there are no further questions the chair will declare them (as amended, if necessary) confirmed. Members will then be at liberty to raise points arising out of the minutes, except on matters appearing elsewhere on the agenda.
5 Voting
Voting will be by show of hands, unless the chair directs otherwise. Tellers will be appointed at the meeting. Decisions will be taken by a simple majority of those present and voting, unless otherwise directed by these standing orders or the rules of the LA.
6 Motions
All motions must be moved and seconded. Movers of motions may speak for five minutes. All other speakers may speak for a maximum of three minutes. Except at the discretion of the chair, no member will speak more than once on any motion, except that the mover of the motion will have a right to reply. Any member may formally second any proposition and reserve his or her speech until a later period in the debate.
Amendments from the floor of the meeting will be taken at the chair’s discretion. All amendments must be moved and seconded.
7 Motions to close debate
Any member of the meeting may seek to end the debate on a motion or amendment by moving ‘that the meeting proceed to next business’ or ‘that the question be now put’, provided that there has been at least one speech each for and against the motion or amendment under discussion and subject to the discretion of the chair that there has been balanced debate.
Such motions must be seconded and no speeches will be allowed on them but the vote on them must be taken straightaway. If either motion be lost, the same motion will not be moved until at least ten minutes have elapsed.
8 Effect of motions to close debate
If the motion ‘to proceed to next business’ is carried, the debate will cease and no vote may be taken on the main question nor on any amendment; if it is lost, the debate will continue as if ‘next business’ had not been moved.
If the motion ‘that the question be now put’ is carried, the meeting will vote immediately on the proposition before it.
9 Points of order
Any member may, at any time, raise a point of order.
10 Points of information
Any member may, with the leave of the chair, raise a point of information.
11 Withdrawal of propositions
Permission to withdraw any proposition that is before the meeting may be granted by a simple majority of those present and voting at the meeting, an abstention not being regarded as a vote for this purpose.
12 Reference of motions
Any motion to refer a motion to the committee either for examination or for re drafting will, if seconded, rank as an amendment with precedence over any other amendment.
Any motion which is left on the agenda at the end of a meeting will fall.
13 Suspension of standing orders
Any of the above standing orders will be suspended by the meeting for a specified purpose if a motion to that effect is moved, seconded and supported by two thirds of those present and voting, an abstention not being regarded as a vote for this purpose. Standing orders will again apply as soon as the specified issue has been concluded.
14 Alteration of standing orders
These standing orders may be altered by a resolution of a general meeting of the LA, provided that notice of any proposed amendment is received by members not later than the day that is 14 days before the day on which that general meeting takes place. Such a resolution requires the support of two thirds of the members present and voting, an abstention not being regarded as a vote for this purpose.
15 The Chair’s discretion in conducting the business of a GM
The chair may rule on the consequences of passing a motion or motions below it on the order paper
The chair may, with the consent of any meeting at which a quorum was present at the time of proceeding to business, adjourn the meeting to another time or place, but no business shall be transacted at any adjourned meeting, other than the business left unfinished at the earlier meeting. Seven days notice should be given to all members of the association of the adjourned meeting together with the business that remains.
June 2008
© 2013 – University of Leeds UCU

 

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